Overview

Based on the MOF desire to upgrade the public funds mechanisms and raise the level of services provided to the Budget Institutions (BI's), approval to implement GFMIS has been granted.  The recommendations of the  International Monetary Fund (IMF) and World Bank in their joint report (March/2004) on Jordan’s Financial Management has indicated the necessity of implementing GFMIS due to its essential role in obtaining accurate and comprehensive information in a timely manner.  

Therefore; and at the early beginning of the year 2005, MOF had singed a contract with the American consulting company, Bearing Point, in order to assess the financial management functions in Jordan, and study and analyze all reports and recommendations provided by the international concerned parties and develop the strategies for the necessary reforms.  Bearing Point had submitted several recommendations, and one the these recommendation was to adopt GFMIS project in order to replace the un-integrated computer-based systems used at MOF and the other BI's, and replace it with an integrated computerized financial system that facilitates the operating procedure of the financial and accounting teams in MoF and all BI’s and will provide the right tools for controlling, planning and decision making.

At the end of March/ 2005, GFMIS project team was formed and Bearing Point was assigned to prepare the system design and the documentation needed to implement the project. A team was formed from the involved managers in the MOF and representatives from the General Budget Department (GBD). Accordingly, the system specifications and the RFP document were prepared to include all financial, accounting and technical requirements for the desired system.  The Pilot Budget Institutions were selected at Aug 2005. 

In Aug/ 2005, the MOF has addressed the cabinets to obtain their approval to proceed with the project implementation process.  The cabinet requested studying and reviewing the requirements by the Ministry of Information and Communications Technology (MOICT). Accordingly, amendment to some terms related to the applicants to implement the system were made, which will result in increase in competition and transparency, and give bigger role for the local companies participating in implementing the system through the transfer of knowledge and technology. 

In Oct/2006, the cabinet approved to proceed with the GFMIS tendering process, and approved the formation of a Steering Committee, Special Tendering Committee and a Project Management Office, and allocated the needed funds from the General Budget.

The final RFP document was prepared after it reflecting the comments and recommendations provided from the concerned parties, which will grantee the active participation of the local companies in implementing the project, in addition of obtaining an active integrated system to serve the Financial Management in Jordan.

On 19, 21 & 24/9/2006, advertisements about the ministry desire to implement GFMIS were published in the local and international newspapers, in order to invite the qualified companies to implement the project.  Prequalification standards for the applying companies were set to activate the competition concept between all companies capable of implementing the project, and thus obtaining the best possible offers in terms of cost and quality. 

The prequalification document was purchased by 34 international and local companies, and 8 of these international companies (complex companies including local companies) had submitted their offers for qualification.  A technical committee formed to serve this purpose has assessed the offers according to the predefined standards, then provided the Special Tendering Committee with a report that qualified seven out of the eight companies that had applied for qualification process. 

On 26/2/2007, the RFP document for the governmental tender no. (1) for the year 2007 has been issued for the 7 qualified companies

Out of the seven qualified companies, four of them have submitted their financial and technical offers.  On 19/7/2009, the Special Tendering Committee and in the presence of the representatives of the applying companies had opened the submitted technical offers.

The Special Tendering Committee formed a technical committee to evaluate the offers. This committee included representatives from MOF, General Supplies Department, Ministry of Information and Communication Technology, National Information Center, Bearing Point Inc. and a representative from the Accounting Bureau to act as a supervisor.

An evaluation of the technical offers submitted by the four companies was conducted.  The technical evaluation included the Mandatory Requirements (390 Requirement) that should be complied with completely (100%) as it is considered as an essential terms to qualify to the next evaluation phase, and "Optional Requirements" (210 Requirement), which requires at least 80% compliance. The offers were classified according to ability of the bidder to comply with the optional requirements.

The tender was awarded to INTRACOM S.A after being granted the highest score after completing the negotiation phase with the company over certain financial and technical requirements for the GFMIS Project. On 8/March/ 2008, the MOF signed a contract with INTRACOM and started the implementation in Mar 29th 2008.  A new directorate to manage the project was created within the organization structure for Ministry of Finance, which will directly report to the Secretary General.